Karibu Hub – Hotel Management System

Built for how hotels in East Africa really work

Most hotels still juggle a booking book at reception, a separate restaurant till, stock sheets in the store and payroll in Excel. Bills get lost between departments, stock disappears and managers only see the numbers at the end of the month. Karibu Hub brings all of it into one system that every department uses at the same time.

One guest, one bill

From the moment a guest is booked, everything they use is posted to one folio: room nights, meals and drinks charged to the room, laundry and conference packages. At checkout the bill can be split between the guest and a company account, part-paid in cash, mobile money, card or bank transfer, and anything left unpaid moves automatically to Bills & Receivables so it is never forgotten.

Restaurant, bar and kitchen in sync

Waiters open tabs per table – even several separate tabs at the same table – and send rounds straight to the kitchen or bar display. Cooks see tickets with timers, and every dish sold deducts its ingredients from the right store through recipes, so you always know what is left and what has gone missing.

Stores, procurement and staff under control

Requisitions become purchase orders, goods received update stock, and every supplier has a running ledger. Stock counts post their variances with approval. HR keeps employee contracts, leave approvals and shift rosters, and payroll is generated from contracts with deductions you configure yourself (PAYE, NSSF, HESLB, loans and more).

One login for every branch

Hotel groups manage all their properties from one account and switch between branches in a click. Each staff member only sees what their role allows, and approvals are kept separate from data entry for proper accountability.

Who it is for

• Hotels, resorts and lodges – from 10 to 300+ rooms
• Guest houses and boutique hotels that want to move off paper
• Hotel groups with several branches in different towns
• Conference and event venues with accommodation

Karibu Hub is designed, built and supported in Tanzania by Drekbyte Solutions. Prices are in TZS and the system works the way local hotels work.